Forms & Publications

At the bottom of the page, for your convenience, are the typical state and federal disclosure forms, such as lead paint, radon and energy disclosures. They are in either PDF or Microsoft Word format. We also have a complete collection of useful documents and leases on our “members only” download page. (listed and explained below) To gain access to these forms, you must be a member in good standing. Contact us at ken@centralmaineweb.com with your name and a description of the forms you’d like and we’ll email them to you or send you a link to them. 

Rule #1: Please be advised that we are not qualified to—nor can we—give legal advice and that all forms are samples and should be reviewed by your legal counsel prior to use. The explanations are the opinion of whomever wrote them; they do not necessarily reflect the opinion of CMAOA

All forms are in either PDF or Microsoft Word format. If you have difficulty downloading or opening any of these documents, please contact our office.

Applications:

Application Sample #1 – This application has two options: One page if there’s only one applicant, with a second page to add for each additional applicant. This method saves paper and gives a less cluttered experience for single applicants.(See rule #1)

Adding or removing a tenant from a lease
There are many ways to add or remove a tenant to an existing lease. This is only one way. The contributing landlord uses one form, coupled with legally required disclosures. To add a tenant, both the incoming and existing tenants must sign the form. Likewise when removing a tenant, both outgoing and existing tenants must sign because the remaining tenants are absolving the outgoing tenant from all existing and future responsibilities and obligations. Remember for an incoming tenant, in addition to the form which legally binds them to the lease, they must also read and sign all federal and state disclosures. The contributing landlord also provides the incoming tenant with copies of EVERYTHING that was provided to the existing tenants (i.e. actual lease agreement, disclosures, informational pamphlets, and any notices of changes to the lease)

Supplements:
Contact & Emergency Handout
This is a flyer that tenants can mount to the inside of a cabinet door or other obvious location detailing landlord contact information as well as a who to call and what to do in case of emergencies. We recommend posting this yourself, rather than relying on the incoming tenant to do so.

Emergencies vs. Urgencies
This is a lease supplement explaining the differences between true emergencies and situations that are simply urgent and can wait until normal business hours to handle. This is important if you are providing contact information to your service providers, like heating and plumbing contractors, who often charge 50% more after hours.

Holding Deposit Agreement
This is a one-page agreement for collecting a holding deposit for a rental unit. Wording is important here. A holding deposit should be converted to first month’s rent, NOT security deposit. There is some evidence that if you word it to be used later as security deposit, you will have to refund if they back out, whereas if it’s worded “to be used as first month’s rent” you can keep it if they back out as “damages”.

Lease Signing Agenda
This is a one page checklist to make sure nothing is forgotten at lease signing.

Lease Highlights
This one page flyer briefly touches on some of the more obvious points in the lease, in case they are missed during the lease review.

Safety Handout
This document is meant to bring attention to some of the more obvious and overlooked safety concerns when living in a rental unit.

Forms to add or remove tenant from lease or change units
These forms enable adding or removing a tenant/lessee to or from a lease without having to sign a brand new lease. Remember that when adding a tenant or lessee, federal and state disclosure forms should still be executed, and a copy of the original lease provided to the new lessee. These forms simply save the creation and signing of a new core lease.

Leases:

CMAOA Model Lease
This is a “month-to-month” lease. The advantages of this model are that the landlord gets the benefit of a true lease, with customized rules, while still retaining the right to terminate the lease with a thirty (30) day “any reason/no reason” notice.

Sample Lease #1
This is the month-to-month lease used by a local investor / landlord here in Central Maine. It is meant to be a month to month lease agreement but can be expanded for any term desired. There are many unique clauses, and it is reviewed each year for accuracy and clarity. It allows for a 7-day termination of lease notice for late rent (or any reason that would necessitate a 7 day notice) to be served on the 2d of the month vs. the 8th or 16th (assuming rent is due on the first)

State & Federal Forms (Available for free download)

Energy Disclosure:

EnergyDisclosureFactSheetPDF
RentalEffDisclosureForm-Master

Lead Paint:
HUD Inspection Checklist – Official inspection checklist to determine if a unit meets section 8 guidelines. Use “in-house” to double check your unit if you have an application from a section 8 voucher holder.

Lead Paint Pamphlet – This is the pamphlet mentioned in the Lead Paint Disclosure (link below). It is available in hard copy as well.

LeadPaintDisclosure (ME & FED) – These are the State & Federal Lead Paint Disclosure forms. They are required by law and should be included as part of any lease along with the above mentioned Pamphlet.

Radon:
Since 2014 it is required by law to have all rental units tested for radon and to provide a disclosure to any incoming OR existing tenants. You can do the test yourself. Below are various handouts, informational brochures, record keeping tools and disclosures.

Radon Rental FAQ – Simple question and answer pamphlet

“Radon in Rental Housing” Informational Pamphlet

Radon Disclosure – Disclosure form. Much like the lead paint forms, these must be provided & signed by both you and the existing/incoming resident.